Virginia Association of Counselor Education and Supervision Meeting
November 2001 - VCA Convention VACES Board Meeting
Members Present: Don Ayers, Lenny Echterling, Rick Gressard, Tammi Milliken,
Carol Caffenberg, Sally Murphy, Renee Staton, Tamara Davis, Linda Grubba, Steve
Nielsen, Shari Sias, & Jeannie Booth
1. Call to Order/Presidents Report:
- Renee Staton called the meeting to order and asked for any additions or corrections from
the last meetings minutes. None were made and the minutes were approved.
2. Treasures report:
- Per Don Ayers, the treasures report is as follows: Period of Report- November 11,
2000 November 9, 2001
- Balance on hand, November 1, 2001 is $1,677.85
- Members Dues (1/25/01)$265.00
- Members Dues (4/13/01)$225.00
- Members Dues (7/17/01) $95.00
- Members Dues (10/19/01)$195.00
- Linda Grubba, VACES Banner (5/1/01) $ 74.93
- Teri Ancellotti, VACES Newsletter (5/20/01)$ 61.66
- Alison Ungaro, VCA Convention Scholarship (5/30/01) $200.00
- Jennifer McCarthy, VCA Convention Scholarship $200.00
- Heather Cutler, Grad Student Expenses (6/7/01) $58.13
- Victoria Foster, VACES Newsletter Postage (7/27/01)$42.90
- Linda Grubba, Stamps/Printing (10/13/01) $72.60
- Ronald Morse, VCA Convention Scholarship (10/18/01) $100.00
- Janna Scarborough, VCA Convention Scholarship (10/18/01) $100.00
- Tammi Milliken, VCA Convention Scholarship (10/18/01) $200.00
- Christopher Obenchain, VCA Convention Scholarship (10/19/01) $100.00
3. Committee Liaison Reports:
- School Counselor / Supervisor Liaison Linda Grubba discussed the upcoming
VSCA conference. VCA and VSCA have discussed combining the two conferences, and Linda
asked for the VACES boards feedback concerning this. Concerns were raised about VCA
becoming even more school focused and losing the clinical/supervision presentations.
Suggestions were made to have the VCA conference in Williamsburg to reduce the cost of the
conference. Renee also asked that Linda let the VACES board know if there is anything we
can do to support VSCA.
- Linda also reported VSCA members spoke to the Department of the Board of Education for
the first time in 9 years. Some of the issues discussed were SOLs and having school
counselors listed on the Dept of Education web page.
- Steve Nielsen asked what response had area schools taken following the attack on
September 11. Carol Caffenberg of George Mason reported most schools in Northern Virgina
struggled initially but the response of support improved in the days that followed. Linda
Grubb reported that the response of the school personnel in the Lynchburg area varied from
a "gag order to watching the TV all day." Steve reported that Lynchburg College
had an emergency response team made up of LC staff, the CSB staff and other area
counselors. Lenny reported that JMU had a "Make a Difference" team of students
and volunteers that provided support. Lenny also has a web site with a disaster response
plan. Don reported that schools in the Richmond area held large assemblies and memorial
services but suggested more direction was needed. Steve suggested that VACES propose a
"model of crisis response" to schools for future use. Rick Gressard suggested
VACES doing a presentation on the topic at the up coming VSCA conference. After much
discussion, it was decided that Tamara would contact Mary (I dont know Marys
last name) and see if Steve and Lenny could present a model of crisis response at VSCA and
that all of us would email Renee the current plans that the various colleges are using. We
will also consider putting together a presentation for area school officials.
- Community Agency / Mental Health Liaison Steve reported since the September
11 attack, there has been an increase in the numbers of clients seeking counseling for
depression and anxiety related problems. The chronically mentally ill population seems to
be struggling as well.
- Steve also discussed the need for colleges to consider addressing the paperwork
requirements for managed care as part of the college curriculum.
- As for the licensing requirements for Substance Abuse Counselors, the board continues to
struggle with the standards. Per Rick, it looks like there will be a one year
grandfathering of bachelor level counselors then the educational requirement will be a
- Web Page Lenny Echterling shared copies of the web page & Renee suggested
linking the VACES web page to the disaster plan web site.
- Graduate Student Liaison Tamara Davis & Tammi Milliken reported on the
upcoming Graduate Student Conference. The conference is scheduled for February 22, 2002 at
the College of William & Mary. Proposals are due 1-18-02. Per Renee, Victoria Foster
is working on getting Norm Sprinthall as the keynote speaker. Renee also asked that
students be encouraged to present, and attend the GSC conference, as well as join VCA.
- Tammi Milliken asked that a graduate section be added to the VACES newsletter. Faculty
could recognize the accomplishments of students in this section of the newsletter.
- Newsletter - Jeannie Booth passed out copies of the newsletter and asked that
submissions for the next newsletter be mailed to her. The deadline for submission is April
4. Old Business:
Steve reports the brochure is a work in progress.
- By-laws Changes in the by-laws (i.e., replacement of the president-elect
position with a vice president position, lengthening all terms of office to two years,
& changing standing committees to better represent our current arrangement.) were
voted on and the changes were accepted. Renee asked that any typos or corrections to the
by-laws be emailed to her.
5. New Business:
- Retreat A one-day VACES retreat will be held at George Mason University on
July 12, 2002. Some of the issues to be discussed during the retreat will be, VACES role
in clarifying LPC supervision guidelines, gathering a pool of people willing to provide
one day supervision trainings, and the summer institute trainings.
- The meeting was adjourned.
7. Next Meeting:
- The next meeting will be held during the Graduate Student Conference on February 22,
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